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Privacy Policy

Cathedral and Church Shops Association


Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by [the Data Protection Bill/Act 2017 the General Data Protection Regulation 2016/679 (the “GDPR” and other legislation relating to personal data and rights such as the Human Rights Act 1998]. 

1 - Who are we?

This Privacy Notice is provided to you by the Cathedral and Church Shops Association, its Chairman and Officers who are the data controllers for your data.

This means we are all responsible to you for how we process your data.

 * The CCSA will respect your privacy and only collect personal information for administration purposes within the Association and will keep this information secure.

* The CCSA will not use your personal information for any reason we have not told you about.

* The CCSA will not pass on any of your personal information to any third party outside of the Association.

The data controllers have their own tasks within the CCSA and a description of what data is processed and for what purpose is set out in this Privacy Notice. This Privacy Notice is sent to you by the CCSA on our own behalf and on behalf of each of these data controllers. In the rest of this Privacy Notice, we use the word “we” to refer to each data controller, as appropriate.


2 - What data do us the data controllers listed above process?

We will process some or all of the following where necessary to perform tasks when you give it to us directly:

 * Filling in forms manually or via the website including for membership, sign up to a newsletter or to create a user account;

 * Communications by phone, email or letter;

 * When available publicly depending on your privacy setting for social media services we may access information from those accounts or services;

 * Names, titles, contact details, aliases and photographs;

 * Contact details such as telephone numbers, postal addresses, and email addresses and social media identity;

 * Details held on payment of membership, Event bookings and Trade Fair Supplier bookings and payments;

 * Information about our services which you use – which we consider of interest to you 

 * Any other information shared with us as per who we are;


3 - How do we process your personal data?

The data controllers will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your personal data for some or all of the following purposes:

* To enable us to meet all legal and statutory obligations;

* To provide you with services, products or information which you request e.g. to enable you to become a CCSA member or attendance at any CCSA event

* To administer the CCSA membership records and process and administer payments received from both CCSA members and CCSA Suppliers;

* To communicate with you, including circulation of relevant news;

* To notify you of changes to our services, events, change of Officers and answer any enquiries;

* To send you communications which you have requested and that may be of interest to you. These may include information about the CCSA and its events;

* To seek your views or comments, deal with enquiries and/or complaints made by or about you;

* In administration of the website centrally and relevant to each CCSA member and CCSA Supplier;

* To manage statistics on CCSA membership and services;

* To assist in the auditing and administration of CCSA accounts;


4 - What is the legal basis for processing your personal data? 

All of our data is processed because it is necessary for our legitimate interests. We will always take into account your interests, rights and freedoms.

Some of our processing is necessary for compliance with a legal obligation.

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with Annual Membership fees and the hire of Trade Stands to CCSA Suppliers.

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.


5 - Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary): 

* For example, we may ask a commercial provider to send out our newsletters on our behalf, or to maintain our database software;

* If we need to disclose your information where required to do so by law;

* Other persons or organisations operating within the CCSA at our CCSA Events.

* We will only share data between members and Suppliers of the CCSA with your permission once they have provided guarantees in respect of safeguarding your personal information and privacy rights, and that we have in place an appropriate agreement with them;


6 - How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.


7 - Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

The right to access information we hold on you

* At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.

* There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.

The right to correct and update the information we hold on you

 * If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated. 

The right to have your information erased

 * If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.

* When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

The right to object to processing of your data

* You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

The right to data portability 

* You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

The right to withdraw your consent to the processing at any time of any data to which consent was sought.

* You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

The right to object to the processing of personal data where applicable.

The right to lodge a complaint with the Information Commissioner’s Office.


8 - Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

The personal Information we collect from you will be stored within the UK or European Economic Area (“EEA”).

We cannot guarantee the security of personal information transmitted via the internet.


9 - Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


10 - Contact Details

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:


The Data Controller,

“Chairman CCSA”

Stable Cottage Aydon



NE45 5PL 

Email: hugh_fearnall@yahoo.com

Telephone: 01434 634347

You can make a complaint to the “Information Commissioners Office” at any time, but we would ask you to give us the opportunity to satisfy and resolve any concerns you may have before you feel this is necessary.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner\'s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Updated July 2018


CCSA Chairman Hugh Fearnall (left) pauses at the Westair stand during the Annual Trade Show held at St Andrew’s Hall in Norwich, November 2011

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